Review data collection details

Where will my information be stored?

Information that you submit will be stored in the Medical Staff OH&S database (Medical Staff WHITE.NET) hosted by OHS Solutions at PHSA on behalf of BC's health authorities. This database is used to document occupational health and safety records collected through OH&S services provided to Medical Staff (i.e. respirator fit test records, violence prevention training records, workplace incident reports, etc.). Records are entered in the database by staff responsible for providing these services, or by members of the Provincial Workplace Health Services team who are responsible for data management and administration of the Medical Staff OH&S database.

What information do I need to submit and why?

The following information is needed to identify you in the Medical Staff OH&S database (multiple data points are used to ensure an accurate match) and for following up with you after reviewing the incident details:

  • Health authority
  • Job role
  • MSP billing number (if you have one)
  • Name
  • Date of birth
  • Phone number
  • E-mail address

Incident information will be reviewed by the groups listed in the next section, and includes:

  • Incident type
  • Injury description
  • Incident date/time
  • Incident location
  • Description of sequence of events
  • Additional comments

How will my information be used?

The following groups will review and act on reported incidents:
  • Provincial Workplace Health Services Team
    Manage your incident record in the Medical Staff OH&S database and assist with triaging your incident to the appropriate parties.
  • Health Authority Safety Team
    Connect you with support resources, follow up after a workplace incident, determine causes of workplace safety issues, recommend corrective actions and track implementation.
  • Medical Leadership (if required)
    Support you after a workplace incident, assist with determining causes of workplace safety issues.
  • Communicable Disease Exposure Management Nurses (if required)
    Follow up with you after a blood or body fluid exposure and provide recommendations.
Additionally, reports with anonymous, aggregate data will be created to:
  • share incident statistics (i.e. type of incident, physical location, department, etc.) with Medical Affairs, your health authority's Executive Leadership, and Doctors of BC
  • identify trends and any areas where prevention efforts are needed

None of your information or incident data is shared with any groups other than those listed above, unless required by law.

Your personal health information is collected under the authority of section 26 of the BC Freedom of Information and Protection of Privacy Act (FIPPA).